Managing employee information can be a challenging challenge for a company at times, particularly if the company has a large number of workers operating in various locations. They must keep track of the information of a large number of workers who work at various levels. The employee document will include the employee's personal information and biography, as well as information about their work history and qualifications. When a new employee enters a company, the employer is required to keep a work contract. To prevent misplacement, all service records, including performance records, internal account data, and other documents, must be handled in a disciplined way.
The team in charge of managing employee documents is the human resources wing. However, simply appointing HR officials might not be enough. An company that uses an ERP approach to handle employee records will achieve incredible results. It will assist the company with managing both tasks and paperwork, including job applications, recruiting documents, and employee termination records.
The human resources department will need to take steps to ensure that all records, including reimbursement documents, are produced for auditing and other purposes. A tech solution powered by Odoo enables the company to handle anything with ease.
With Odoo, you can manage softcopy documents in a well-organized manner. Softcopies are simple to send, save, and apply. Employee assessment practices benefit from ERP reporting so they must retain and store a variety of records in order to carry out the app.
In this blog, we'll look at how Odoo HRMS can assist in employee record management.
The Odoo Record Module is used by Odoo HRMS to store employee records.
Through downloading the Documents Module, you can use it.
This module allows users to import and store soft copies of different documents such as certificates, notes, bond information, contract agreements, and referral letters. The user can effectively monitor the records and it allows for the generation of alerts for record expiration. Contracts and bonds may be renewed using alerts.
Take a look at the benefits of the document module
1. Allows for the development of custom file types.
2. Provides employees with a digital storage system for their records.
3. Assists with the storage of employee-related records in electronic form.
4. Eliminates the need for file management overhead.
5. Several Copies Can Be Stored Easily.
6. Unlike hard copies, copies may be reused for a variety of uses.
7. Expiry warnings are produced.
Once you've completed the module installation, go to the Employee module and fill out the Employee questionnaire. There's a new tab called Personal Document here.
When you choose this button, you will see the following.
By uploading a scanned copy or photograph of the related text, the user may add it to the list. The document name must be specified by the recipient in order for the document to be easily identified.
The user will upload various types of records, such as ID evidence, smartphone subscription invoices, and other documents.