Documentation is an essential part of any commercial process, or, to put it another way, any operation that takes place in the world. Where it comes to the accounting aspects of a company or an individual, though, the records relating to that sector are critical and have always been a top priority. Since misplacing or missing these records will result in disastrous damages, they must be treated with caution and with sufficient organization and protection.
The accessibility and storing aspects of these records have been digital since the turn of the century, which has decreased the manual aspects of assuming it but raised the security risks associated with it. Documents that were previously stored as hard copies are now stored digitally as softcopies, resulting in a reduction in the use of paper and other stationery. Furthermore, record processing has been streamlined, and the use of multimedia resources in conjunction with these documents is an additional benefit.
Management software, such as corporate and resource planning software (ERP), is now used to perform business management. ERP software is accurate and useful in operations. Odoo is one such ERP that was created at the turn of the century and is still common among businesses today. The dependable one-stop tool for business managers will handle all business processes from any location inside the organization.
This blog will show you how accounting records are handled in Odoo 14.
The documents module's operations are based on the assigned workspace classification, which is specified based on the user's needs. The module that can be specified for the classification of the documents available can describe the different workspaces for the operations.
In order to use the accounting features of the documentation module, the user must first activate the accounting function in the module's configuration menu. Once the feature is available, the user will be able to see the option to specify the workspace in the documents module dedicated to accounting operations. The defined workspace will be seen in the accounting module summary and is now available for use.
Documents generated during the accounting and financial aspects will be saved in the location until the accounting options and workspace for operations are available. Let's build an invoice for a client in the accounting module to show the operations. Choose the alternative to build a new invoice and fill in the information in the browser. Including the customer's name and contact details, as well as the product's specifications. The user can save and check the invoice before sending it to the customer by email.
Once the accounting option is activated in the documents module, the invoice created in the accounting module will be automatically displayed in the platform's documents module. When a user selects a document in the module, the user is presented with a number of choices, which can be changed in the configure and modify the document section on the right-hand side of the window.
To open the document, the user must first pick it and then click on the file image available. The document will then be loaded in a sample format and can be downloaded directly from the browser if necessary.
Furthermore, the key operations available in the module that would be more commonly used by users are those to generate a bill for the text. To do so, the user should choose the Build Bill option from the document options available, as seen in the image below.
The consumer will specify specifics such as customer information, tax allocations, and product assignments in the draft bill menu. The bill should be double-checked and mailed to the client or seller.
After the bill has been paid, the user can return to the document and allocate the customer's bill payment.
The documentation module will allow the organization to go paperless, and information sharing for both in-house and out-of-house activities will be enabled by the document module's ease of use.
When the user wishes to deliver the invoice by email, the user will be presented with the following popup window, from which the user will choose whether the invoice should be typed, mailed, or emailed. When you want to print and email the invoice, the platform prints and transfers the invoice documents to the document module under the required workspace.